Certified Mail Forms

Since Certified Mail provides both proof of mailing and proof of delivery, a copy of each Certified Mail transaction is kept on file by the United States Postal Service. Since 2005, the USPS has offered the option for senders of Certified Mail to obtain a digital signature from the recipient. This option, called Electronic Return Receipt, reduces the cost to obtain the signature from $2.75 for the Green Card signature to $1.30 for the Digital signature.

To take advantage of this $1.30 in postage savings offered by Electronic Return Receipt, senders of Certified Mail must go through a series of time consuming steps after sending their mail. First, the Certified Mail number must be keyed into the USPS website and tracked. Second, the user must fill out a form – enter first name, last name and email address, then click submit. Third, the USPS sends the digital signature to the specified email address as an attached PDF.

For companies that send large amounts of Certified Mail, this manual process defeats the purpose of using Electronic Return Receipt because the $1.30 in postage savings is quickly erased by the manual labor associated with each transaction.


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They can use USPS approved Certified Mail software with forms that can be printed using standard inkjet and LaserJet printers. These USPS approved Certified Mail solutions offer the ability to automate the Electronic Return Receipt processing as well. The software automatically uploads the required information to the USPS each day and provides the users of the software with the ability to download the signatures in bulk each week. Companies taking advantage of these USPS approved Certified Mail solutions no longer have to waste countless hours having their staff manually hand write the Certified Mail forms. They just import their list of addresses into the software, and have the ability to print the Certified Mail forms in a fraction of the time it would take to manually hand write them. This labor savings combined with the $1.30 in postage savings offered by Electronic Return Receipt is helping companies across all industries improve their bottom line.

Click-hereTo get discounts on your Certified Mail.

Please call us now at 888-578-5286 or toll free at 1-800-569-MAIL (6245) to learn more from our knowledgeable and accommodating representatives.